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Eakes Case Study


Office Supplies Solution for York Public Schools
 

Organization Overview
York Public Schools offer a comprehensive program for students covering the ‘basics’ to vocational, special education, computer education, alternative education and college-level courses.  The community of York holds in high regard the professionalism of the district teaching and personnel and provides an extremely strong support base for the educational activities of the schools.  The motto, "A community is known by the school it keeps", is the foundation of the effort in educating the young people in the York community.


Situation
York Public Schools experience in purchasing their bulk order of supplies through their source had become a cumbersome process that took a lot of administrative time to manage the order process, receive the product, separate orders and distribute orders to the individual teachers and classrooms.  With budget pressures always a concern, the school needed a better way to purchase their bulk order from a competitively priced source.

Solution
Eakes developed a School Procurement Program that addresses the order process and price concerns. The program includes:

  • Office Product Specialist to provide personal consulting & product knowledge.
  • Custom order process to fit the school’s needs
  • An order form specific to the products they order.
  • A right priced program to meet their budget needs.
  • Ability to add additional items at discounted pricing.
  • Packaging each order by teacher and building for ease in distribution.
  • Invoicing by teacher for simple reconciliation.
  • Reporting on orders by teacher for simplified reordering for next year.


Results
Eakes School Procurement Program address all of the concerns of the school—budget, ease of ordering, ease of receiving product and ease of distribution. The school gained efficiency in their process with an easy to implement order process.

“We really appreciate Eakes sorting each of the orders by teacher and building. This was a tremendous time saver for our staff. It shows the extra effort that Eakes is willing to give to earn and maintain business.  I highly recommend giving Eakes an opportunity to work with your school on bulk orders.”