When any device with technology enters your workplace and becomes part of your everyday business process, security can and should be a serious concern. Securely managing business and user data is critical for companies to be successful. Whether it be one of our print and document management software solutions, or one of our award-winning copiers, we understand – and will address your security concerns well-before and long-after any purchase has been made.
So what types of threats should you be aware of?
Physical Security Threats – Typically, MFPs are located in areas accessible by multiple people. Unauthorized personnel can potentially access corporate networks when devices are not fully protected. In addition, any information stored on a local desktop computer or a server can be printed without authorization. Meanwhile, at the device, confidential information can be accidentally or even purposely copied from stored documents, taken from the output tray or faxed without authorization.
Network Security Threats – Unsecured access to a company's stored data makes it vulnerable to being stolen or altered. In the worst case, a user from the outside can obtain confidential information, unleash a Denial of Service attack, or even place a virus on the device via a network or a phone line. Through a fax line, or corporate LAN, communications could be intercepted or sent without permission anywhere in the world. Even MFP data stored on a hard disk drive or in memory could be compromised or stolen if not protected.
For your company’s Information Technology professional, protecting both your organization’s and customers’ data from the threats above can be daunting. Luckily, Eakes, with the help of our manufacturer partners, has the tools and technology available to keep your information secure.
With the Sharp Security Suite, your organization can achieve optimal document security. It is effective at preventing unauthorized access to your network and to your most confidential information. When you buy a Sharp MPF from Eakes, you get a multi-layered approach for protection, providing extensive control over the users, devices, ports, protocols and applications that are accessing your copier.
For even more security, we offer optional Data Security Kits (DSKs) in addition to the Sharp Security Suite. Standard MFP security coupled with DSK security protects and controls the major MFP systems and subsystems (print, copy, scan, fax jobs, network settings, memory components, local user interface). Sharp data encryption uses the 256*-bit Advanced Encryption Standard (AES) algorithm on all data before it is written to RAM and the hard disk drive. It also provides overwriting routines (up to 7-times overwrite) to ensure that all information is virtually irretrievable by unauthorized users. In addition, an End-Of-Lease feature ensures that all data is erased before returning, or relinquishing control of your MFP. All Sharp MFPs meet security standards for private sector and corporate organizations, and also for public sector and government organizations. For more information, visit https://www.eakes.com/copiers/security.html.
There are lots of things to worry about in your business, but your print security should not be one of them. When choosing a vendor for technology products, be sure they include a security plan for your company.